Procedures

Before soliciting any potential funding sources, the employee, department or division must obtain direct written approval from the President or President’s assigned designee. All students and student organizations must receive an additional approval from the Dean of Students prior to soliciting funding sources.

All gifts and/or contributions are the property of Drake State. Any restrictions placed on donations will be included in the standard bookkeeping for the College. Any and all gift checks made by private donors, individuals or corporations must be made payable to Drake State and marked for its intended use/restricted purpose. Accompanying all gifts should be documentation notating the following:

Name and full mailing address of donor(s)
Purpose of the gift if applicable

All gifts and pledges received directly by a student, student organization, employee or departmental units must be promptly remitted with copies of any accompanying documentation to the Business Office for processing and recordkeeping. Under no circumstance may individuals deposit funds collected under this provision within any personal accounts. Upon completion of the fundraising activity will be results be reported to the President and/or the President’s designee.